Exhibitor Portal

17–19 November 2026 | Sofitel Brisbane Central | Brisbane, Australia

Exhibitor Information

We look forward to helping you make the most of your sponsorship and exhibition of the Ground Support 2026 conference. You will find all the information you will need to prepare for your exhibit at the event on this page. If you have any questions, please do not hesitate to email us.

Key Contact Details

Australian Centre for Geomechanics

Jo Ruddle
Event Manager
Phone: +61(8) 6488 1864
Mobile: +61 (0)409 118 003
Email: josephine.ruddle@uwa.edu.au

Exhibition Company – Moreton Hire

Abby Mackay
Account Manager
Phone: +61 (0)7 3307 4452
Mobile: +61 (0)418 526 197
Email: abby.mackay@moreton.net.au

Sofitel Brisbane Central Contact

Ayendri Dissanayake
Conference & Events Executive
Email: ayendri.dissanayake@sofitel.com
Phone: +617 3835 4704
Sofitel Brisbane Central
249 Turbot Street, Brisbane QLD 4000, Australia
sofitelbrisbane.com.au

Key Dates

Key Exhibition Timings*

	16 November	17 November	18 November	19 November
Bump In	TBA
Exhibition Opens	TBA (Welcome Function***)	TBA	TBA	TBA
Morning Break		TBA	TBA	TBA
Lunch		TBA	TBA	TBA
Afternoon Break		TBA	TBA	TBA
Exhibition Closes		TBA	TBA	TBA**
Bump Out				TBA

*Timings are subject to change. Please check this page for the most up-to-date information.
** Exhibition close and bump out begins at the end of the afternoon break on 19 November.
*** Pre-registration for the conference will also be available at this time.

Key Deadlines

Date	Requirement
28 September 2026	Delegate bag insert descriptions to ACG for approval.
28 September 2026	Register all staff (including complimentary). If event is a sell-out, we cannot guarantee complimentary passes after this date.
20 October 2026	Completed exhibitor requirements back to exhibition supplier. Please note, custom booths may require more bump in time and incur an additional cost. Please flag with the ACG.
13 November 2026	Delegate bag insert delivery. See delegate bag insert section for more information.
13 November 2026	Exhibitor booth materials delivery. See delivery information section for more details.
16 November 2026	Exhibitor bump in (set up)
19 November 2026	Exhibitor bump out (break down) after last afternoon break.

Booth Information

Included in the cost of exhibiting is one standard single exhibition booth, unless other arrangements have been agreed upon. Specifications are as follows:

Single booth size – 3.0 m (w) x 2.0 m (d) x 2.4 m (h).
White, smooth finish walls. Wall hangings can be affixed with UHU tac white putty (white tac), 3M Command picture hanging strips, ONLY for attaching to white laminate walls. Do NOT use pins, staples, screws, velcro or double sided tape (damage will incur a charge).
Lighting – 1 x LED arm light.
Power – 1 x 4 amp power supply per booth.
Signage – 1 x printed fascia sign for company name per open side of booth.
Access to Wi-Fi network: Network name: ACCOR, Password to be advised.

If required, one clothed trestle table, 2 x chairs can be supplied. Please confirm with ACG by Monday 1 August 2023. Hotel supplies are limited and will be confirmed on a first come, first served basis. Alternatively, tables and chairs can be hired from the exhibition supplier.

Our exhibition hire company has a wide range of booth furniture and display items for hire. Furniture options are listed in the order forms below

Please ensure your order forms are returned by Tuesday 20 October 2026 via the buttons above.

Please note: The ACG takes no responsibility for lost, stolen or damaged exhibition booth items. Security of exhibition booth items is the responsibility of the exhibitor. Any agreements for furniture hire including custom booths are between the exhibition supplier and the exhibitor and do not involve the ACG. View sponsor terms and conditions.

Delegate Bag Inserts*

If you have a delegate bag insert included in your sponsorship package, the deadline for delivery of your inserts to the Sofitel Brisbane Central is Friday 13 November 2026. Please ensure you have “Ground Support 2026 Delegate Bag Inserts” written on the delivery label. The quantity of inserts to send will be up to 300 units. A sample or description of the insert is required by the ACG no later than 28 September 2026.

*A delegate bag insert is not an automatic entitlement for exhibitors. If unsure, please check your entitlements with the ACG. Email events-acg@uwa.edu.au.

Display Materials

All display materials must be flameproof and are subject to inspection. Exhibition/display areas must be sited to allow access to emergency exits and firefighting equipment. No attachments are to be made to the flooring, ceilings, internal walls or furnishings of the hotel. It is the responsibility of the exhibitor to return the area to its original condition.

Electrical

All electrical equipment brought into the hotel must be tested and tagged by a registered electrician. This includes extension leads, power boards and double adaptors.

Power requirements outside of the included 4amp power lead per booth can be organised with Moreton Hire.

Deliveries

If you are arranging your own freight transport, please ensure that your consignment is labelled correctly. Please use the delivery label.

Loading Dock

Sofitel Brisbane Central’s loading dock hours are from 7.00am to 1.00pm. Sofitel Brisbane Central’s loading dock is accessible from Turbot Street.
Bump in and bump out access times, including access to the loading dock, must be approved by Sofitel Brisbane Central prior to arrival. The loading dock area has a 15-minute allocation period per car for deliveries and keys must be left in the vehicle.

Trucks are not allowed to park in the loading dock. Sofitel Brisbane Central is not responsible to find or assist in finding a parking space for the truck.

Loading Dock Dimensions

Dock Garage Door Entrance
❖ Height 3.2m
❖ Width 5m
❖ Height from ground 1m
❖ Wheel Ramp Height 19cm

Large Dock Corridor
❖ Width 3m

Small Dock Corridor (leads to freight lift)
❖ Width 2.3m

Lifts

There is one (1) Freight Lift available to move in and out of Level 2.
Freight Lift
❖ Width 1.9m
❖ Length 5.1m
❖ Height 2.1m
❖ Maximum Weight Capacity 3.15 tone

Service Lift
❖ There are three (3) Service Lifts available to move in and out of Level 2
❖ Width 1.20m
❖ Length 2.12m
❖ Height 2.10m
❖ Maximum Weight Capacity 1600 kg

Storage Conditions

Goods may be delivered on Friday 13 November 2026.
Due to the limited storage facilities at the Sofitel Brisbane Central, delivery of materials for your event cannot be accepted more than 48 hours prior to your event. Any goods delivered to the Sofitel Brisbane Central 48 hours prior to your event will NOT be accepted. Sofitel Brisbane Central is unable to guarantee storage of large items.
Sofitel Brisbane Central will not accept any responsibility for any items stored on behalf of the exhibitors. Please ensure each box and/or item has a delivery label attached. Items will not be accepted more than 48 working hours before your event.
For special deliveries please direct inquires to the C&E Executive arranging your event.

Overseas Exhibitors

If you require a longer storage period prior to or post event due to overseas shipping and/or customs clearance, please advise if this is a requirement and the ACG can liaise with the hotel.

Collection of Goods by Courier

Crates/Pallets will need to be shrink wrapped by the exhibitor/supplier. The hotel does not supply.
Should you require these items be returned to you by courier, return docket/address label and consignment notes must be filled in correctly and a recognised signature approval attached to each item prior to goods being moved down to the loading dock. A courier must be arranged by you or your company and charged to your company. All items must be collected from the Hotel no more than 48 hours after your Event. Any items still uncollected a week after your event may be discarded. (If items are labelled the hotel will make contact to ensure collection is arranged. Unlabeled items will be discarded) Sofitel Brisbane Central will not accept any responsibility for any items stored on behalf of the exhibitors awaiting collection.

Parking

Exhibition Floorplan*

*Please note, this is a draft floorplan to give an idea of the layout. Strict booth allocation processes are followed. Floorplan is subject to change.

Attendee/Exhibitor registration

Please check your sponsor entitlements to ascertain whether complimentary registrations are included and if so, how many and what type. Please check with the ACG if you are unsure.

Please register your attendees by 28 September 2026.

Sponsor Terms and Conditions are available here.