Exhibitor Portal

Ground Support 2023
10-12 October 2023 | Perth, Western Australia
Hyatt Regency Perth

Exhibitor Information

We look forward to helping you make the most of your sponsorship and exhibition of the Ground Support 2023 conference. Here, you will find all the information you will need to prepare for your exhibit at the event. If you have any questions, please do not hesitate to email us.

Key Contact Details

Australian Centre for Geomechanics

Paul Burnett, Events Officer
Phone: +61 (8) 6488 8530
Email: paul.burnett@uwa.edu.au

Jo Ruddle, Event Manager
Phone: +61(8) 6488 1864
Mobile: +61 (0)409 118 003
Email: josephine.ruddle@uwa.edu.au

Exhibition Company

TBA contact person
Phone
Email

Hyatt Regency Contact

Renee Somers
Senior Event Sales & Planning Executive
Phone: +61 (8) 9225 1219
Email: renee.somers@hyatt.com

Key Dates

key date graphic when available

Key Exhibition Timings

	9 October	10 October	11 October	12 October
Bump In	TBA
Exhibition Opens	TBA	TBA	TBA	TBA
Morning Break		TBA	TBA	TBA
Lunch		TBA	TBA	TBA
Afternoon Break		TBA	TBA	TBA
Exhibition Closes		TBA	TBA	TBA
Bump Out				TBA

Key Deadlines

Date	Requirement
Monday 11 September 2023	Online platform requirements due
Monday 11 September 2023	Delegate bag insert descriptions to ACG for approval
Monday 11 September 2023	Register all staff (including complimentary). If event is a sell-out, we cannot guarantee complimentary passes after this date.
TBA	Completed exhibitor requirements form back to exhibition supplier. Please note, custom booths may require more bump in time and incur an additional cost, please flag with the ACG.
Friday 6 October 2023	Delegate bag insert delivery. See delegate bag insert section for more information.
Friday 6 October 2023	Exhibitor booth materials delivery. See delivery information section for more details.
Monday 9 October 2023	Exhibitor bump in (set up) - Times TBA.
Thursday 12 October 2023	Exhibitor bump out (break down) - after last afternoon break. Exhibition supplier will commence breakdown at TBA.

Booth Information

Included in the cost of exhibiting is one standard single exhibition booth, unless other arrangements have been agreed upon. Specifications are as follows:

Single booth size – 3.0m (w) x 2.0m (d) x 2.4m (h)
White, smooth finish walls. Wall hangings can be affixed with UHU tac white putty (white tac), 3M Command picture hanging strips, hook & chain. Do NOT use pins, staples, screws, velcro or double sided tape (damage will incur a charge)
Lighting – 2 x LED track spotlights per 3×2 m booth
Power – 1 x 4 amp power supply per 3×2 m booth
Signage – digitally printed fascia sign for company name x 1 (black on white)
Access to Wi-Fi Network: details for complimnetary Wi-Fi will be advised.

If required, one clothed trestle table, 2 x chairs can be supplied – please confirm with ACG by Monday 1 August 2023. Hotel supplies are limited and will be confirmed on a first come, first served basis. Alternatively, tables and chairs can be hired from the exhibition supplier.

Our exhibition hire company has a wide range of booth furniture and display items for hire. The full brochure can be downloaded from XXXXXXXXX

Please ensure your order forms are returned by TBA.

Please note: The ACG takes no responsibility for lost, stolen or damaged exhibition booth items. Security of exhibition booth items is the responsibility of the exhibitor. Any agreements for furniture hire including custom booths, are between the exhibition supplier and the exhibitor and do not involve the ACG. View sponsor terms and conditions.

Delegate Bag Inserts*

If you have a delegate bag insert included in your package, the deadline for delivery of your inserts to the Hyatt Regency Perth is Friday 6 October 2023. Please ensure you have “Ground Support 2023 Delegate Bag Inserts” written on the delivery label. The quanity of inserts to send will be up to 250 units. A sample or description of the insert is required by the ACG no later than Monday 11 September 2023.

*A delegate bag insert is not an automatic entitlement for exhibitors. If unsure, please check your entitlements with the ACG. Email events-acg@uwa.edu.au.

Display Materials

All display materials must be flameproof and are subject to inspection. Exhibition/display areas must be sited to allow access to emergency exits and firefighting equipment. No attachments are to be made to the flooring, ceilings, internal walls or furnishings of the Hotel. It is the responsibility of the exhibitor to return the area to its original condition.

Electrical

All electrical equipment brought into the hotel must be tested and tagged by a registered electrician. This includes extension leads, power boards and double adaptors.

Deliveries

If you are arranging your own freight transport, please ensure that your consignment is labelled correctly. Please use the Hyatt Regency Perth Hotel delivery label (LINK).

Loading Dock

Access: Via Adelaide Terrace, drive past main hotel driveway, and next driveway on left is sign-posted Hyatt Loading Dock – as per photos below.
Hotel Address: 99 Adelaide Terrace, Perth, WA 6000
Opening times: Monday-Friday 7:00am – 4:00pm

Booth materials may be delivered from 6 October 2023. Exhibitors must work with hotel staff to transport items to the exhibition floor/storage area. Any booth items which are large or unusual may need prior approval from the venue. Please contact ACG.

Display Item Restrictions

(TBC TBC)For display items in the exhibition area on the Mezzanine Level, weight and dimensional restrictions apply:
The goods lift can take items with maximum dimensions of 1290mm wide and 2160mm high. Weight of items can be a maximum of 500kg per square meter, with a total maximum weight of no more than 1800kg.

Storage Conditions

Goods may be delivered on 6 October 2023.
Goods must be collected no later than 1 working day after the event has concluded. Any items stored for longer than this, or are of a larger size may be subject to a storage fee.

Overseas Exhibitors

If you require a longer storage period prior to or post event due to overseas shipping and/or customs clearance, please advise if this is a requirement, and we can liaise with the hotel.

Parking

Exhibitors can park in the Secure Park car park entrance located via the back road of the hotel (Terrace Road) where they will be able to receive discounted parking at a flat rate of AUD$15.00 per day.

Exhibition Floorplan

Floorplan coming soon.

Attendee/Exhibitor registration

link to form online or PDF.

Sponsor Terms and Conditions are available at http://acg.uwa.edu.au/wp-content/uploads/2018/05/ACG-Sponsor-Terms-Conditions.pdf